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AI Engineering for Property Management

We automate lease abstraction for hundreds of tenants, maintenance request routing, and CAM reconciliation — built and operated for you.

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What We Automate

We don't know every problem in your operation. You do. These are the types of work we engineer AI for. You tell us where it hurts most.

Data Entry Automation

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Your team re-types data from one system to another. We eliminate that.

lease abstractions tenant records vendor contracts

Incoming Request Processing

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Maintenance requests and tenant communications come in from everywhere. We classify and route them.

maintenance requests tenant inquiries vendor bids

Billing, Payments & Reconciliation

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CAM reconciliations and rent collection matched and balanced automatically.

CAM reconciliation rent collection escalation billing

Client Follow-up & Communication

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Tenant communications and lease renewal follow-ups managed automatically.

renewal notices maintenance updates late payment reminders

Report & Dashboard Consolidation

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Portfolio performance across all properties consolidated into real-time dashboards.

occupancy tracking NOI by property lease expirations

Compliance & Audit Readiness

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Lease compliance, insurance certificates, and vendor documentation kept current.

lease compliance insurance tracking vendor certifications
See How We Work →
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Common Questions About AI for Property Management

How do we start?
We start with a 2-week AI Roadmap. Our engineers spend time inside your property management operation — watching your team abstract leases, mapping your maintenance request flows, measuring your volumes. The output is a ranked list of workflows by ROI, with implementation timelines and expected savings. No commitment to build beyond the roadmap.
What does my team do differently on day 1?
Almost nothing. The first workflow runs alongside your existing process — AI extracts lease data in parallel while your team works normally. Once accuracy is validated (typically 2-3 weeks), we switch over. Your team starts reviewing AI-extracted abstractions instead of reading every lease manually. The transition is gradual, not a big bang.
How does this work with our property management systems?
We build on top of your existing systems. We integrate with Yardi, MRI, AppFolio, and every major property management platform. The AI layer connects systems that don't talk to each other today. Your IT team keeps managing infrastructure. We build the automation that sits between your systems.
What about complex lease structures?
Every workflow we build handles the complexity of commercial leases. For abstractions, the AI extracts key terms, escalations, and options — your team validates. We maintain audit trails for every automated extraction. The AI doesn't interpret lease clauses; it eliminates the manual work of finding and organizing lease data.
How do we measure success?
We define success metrics with you before building anything. Typical metrics: lease abstraction time, maintenance response speed, CAM reconciliation cycle time, and tenant communication efficiency. We set up dashboards that show before/after in real-time. If the numbers don't improve within 90 days, we fix it on our dime.
What's the total cost for year 1?
Two options. Per Workflow: $25K-$75K per workflow, best for starting with one high-impact process like lease abstraction or CAM reconciliation. Dedicated Team: ~$22K/month for 2+ AI engineers embedded in your operation, building multiple workflows continuously. Most property management teams start with one workflow, prove the ROI, then move to a dedicated team.

Your leases are too complex for manual abstraction.

Book a free 30-minute AI Assessment. We'll map your highest-volume property management workflows and show you the 3 processes with the highest ROI.

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