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AI Engineering for Fixed Ops

We automate warranty claim submissions, service write-ups, parts reconciliation, and repair order processing — built and operated for you.

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What We Automate

We don't know every problem in your operation. You do. These are the types of work we engineer AI for. You tell us where it hurts most.

Data Entry Automation

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Your team re-types data from one system to another. We eliminate that.

repair orders service write-ups parts requests labor entries

Incoming Request Processing

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Requests come in from everywhere in every format. We read, classify, and route them.

warranty claims service appointments customer complaints

Billing, Payments & Reconciliation

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Your team spends days matching parts invoices and warranty payments. We do it in minutes.

parts invoices warranty reimbursements vendor credits

Compliance & Audit Readiness

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OEM audits shouldn't be fire drills. We keep you ready all the time.

OEM warranty audits op code validation labor time compliance

Risk Detection

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Patterns hiding in your data that your team can't catch at scale. AI finds them.

claim rejection patterns parts shrinkage comeback trends

Reporting & Consolidation

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Multi-location service data pulled together so leadership sees one picture.

technician productivity parts fill rates service absorption
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Common Questions About AI for Fixed Ops

How do we start?
We start with a 2-week AI Roadmap. Our engineers spend time inside your service department — watching your advisors write ROs, mapping your warranty claim submission process, measuring your parts reconciliation volumes. The output is a ranked list of workflows by ROI, with implementation timelines and expected savings. No commitment to build beyond the roadmap.
What does my team do differently on day 1?
Almost nothing. The first workflow runs alongside your existing process — AI processes warranty claims or service write-ups in parallel while your team works normally. Once accuracy is validated (typically 2-3 weeks), we switch over. Your advisors start managing exceptions instead of processing everything manually. The transition is gradual, not a big bang.
How does this work with our DMS and OEM portals?
We build on top of your existing systems. We integrate with CDK, Reynolds & Reynolds, and every major DMS, plus OEM warranty portals from GM, Ford, Toyota, and others. The AI layer connects your DMS, parts inventory, and warranty systems. Your IT team keeps managing infrastructure. We build the automation that sits between your systems.
What about OEM warranty claim compliance?
Every workflow we build respects OEM requirements. For warranty claims, the AI validates op codes, labor times, and parts against OEM guidelines before submission. We maintain audit trails for every automated step. The AI doesn't override OEM rules; it eliminates the manual work around compliance.
How do we measure success?
We define success metrics with you before building anything. Typical metrics: warranty claim approval rate, RO write-up time, parts fill rate, and service advisor throughput. We set up dashboards that show before/after in real-time. If the numbers don't improve within 90 days, we fix it on our dime.
What's the total cost for year 1?
Two options. Per Workflow: $25K-$75K per workflow, best for starting with one high-impact process like warranty claim submission or parts reconciliation. Dedicated Team: ~$22K/month for 2+ AI engineers embedded in your operation, building multiple workflows continuously. Most service operations start with one workflow, prove the ROI, then move to a dedicated team.

Your operations are too complex for manual processes.

Book a free 30-minute AI Assessment. We'll map your highest-volume workflows and show you the 3 processes with the highest ROI.

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